Stationery Tip #8 {Organizing Your Guest List}

In order to plan for addressing your wedding invitations make sure you start organizing  your guest list as soon as you get your first address.  The most efficient way to keep track of the total number of guests along with their address is to create an excel spreadsheet. 

 

Within the spreadsheet you will be able to label your columns with titles such as: 

name | # of invited guests | response card# | # responded | meal choice | table # | address | email address | phone# 

(remember my tip on keeping track of the response card #'s from a previous post)

The titles above are only a suggestion so make sure you alter it to fit your needs.  Take advantage of the "sum" feature so that you can add up the "# of invited guests" and "# responded" in order to keep you on target with your guest count.  

This method will not only keep you organized but it will make it so easy to send your list to your stationer or calligrapher to address the mailing envelopes.  To condense the list simply do a "save as" in a different file name and then delete all of the unnecessary columns because all we would need is the name and address column, with the table # and meal choice to follow for the place cards and/or seating chart.  Also, make sure you have your names setup the way you would like them on the envelope, i.e. Mr. and Mrs. Charles and Le'Trice Penn.  A few extra minutes to get everything organized will save you a lot of unnecessary stress and editing in the long run.